Data room confidential mode is a feature which allows the virtual data room administrator to limit a user’s access to the VDR in accordance with their IP address or device type. It is a useful tool for M&A transactions as well as other sensitive business ventures.
A good provider will enable users to customize their rights and two-factor authentication. They will also offer remote shred that erases documents that are downloaded after an administrator has removed access. In addition, they will be able to handle the most common file formats including PDFs and XLSXs. The best providers can add a watermark on files that users download, which discourages people from sharing copies the files online. They can also specify a time limit for files downloaded which will prevent unauthorised downloading.
Other useful tools include redaction. It allows the administrator to erase (black out) fragments of text or specific areas of a document that are not in the view of authorized users. This feature is essential because it protects all sensitive business data and personally identifiable information from hackers. The most reliable VDR providers can decrypt PDF, Doc, Docx, Txt, PPT, PPTX, JPG, GIF, and Q&A financial reports verification files.
Some providers let users print documents that automatically include a watermark and they can also permit users to download the original version of the file. A good provider will also offer a question and answer feature which allows users to discuss documents in the dataroom and store answers in a searchable database. This is a great tool for M&A transactions or any other due diligence project.